Draft messages to many candidates at once (bulk messaging)

When the same message needs to reach a whole group — a batch rejection, an outreach blast to a shortlist, a "thanks for applying" to everyone in a stage — drafting them one by one is a waste. Bulk messaging drafts for the whole selection at once, and (in AI mode) still personalises each one individually.

Where to start it

• From a job's pipeline (Kanban or Table): select candidates → Draft message (the send icon in the bottom toolbar).
• From the talent pool: select candidates → Draft message (the send icon in the bottom toolbar).

A modal opens — "Draft messages to N candidates" — with three modes. Pick based on how custom each message needs to be:

Personalized (AI) — Pro

The AI writes a personalised message for each candidate individually — same intent, different words per person. Best when the group is varied and a single templated line would feel generic.

1. Pick a preset (e.g. General Outreach, Rejection, or stage-specific).
2. Or choose Create from scratch and type your own prompt in the text area.
3. Choose Generate drafts — Vouch generates a draft for each candidate in the background and redirects you to your Inbox (filtered to those drafts) to review and send.

AI drafts always land as drafts first — nothing goes out until you review them in the Inbox. For a large selection this runs in the background, so give it a moment to finish writing.

Reuse a template

Pick an existing saved template — fastest when you already have wording you trust. The template loads into the editor; edit it if needed, then:

• Generate drafts — saves as drafts in your Inbox for review.
• Draft and send\* — sends immediately to all candidates who have an email address.

\ If the candidate lacks an email to send to, the message will remain as a draft in your Inbox.*

New template

Write a new message using variables for personalisation. Choose:

• Generate drafts — saves as drafts.
• Draft and send\* — sends immediately.

You can optionally save the message as a named template for future reuse (tick Save as template and enter a template name).

Good to know — "Generate drafts" vs "Draft and send". When you're unsure, generate drafts and skim them in the Inbox before they leave — a single typo multiplied across a group is the one thing bulk messaging makes worse. Use Draft and send only for wording you've sent before and trust. Either way, candidates without an email on file stay as drafts, so nothing half-sends.