Configure your meeting assistant
Last updated: June 19, 2026
Where: Meetings → Assistant (Pro).
Page heading: "Configure your meeting assistant"
Set this up once, before your first transcribed meeting. The defaults work out of the box — the only thing most teams change is the bot's name (so participants recognise it) and the languages (so the transcript is accurate). Five minutes here saves you re-explaining "what's that bot?" in every call.
Transcript Bot Settings
"Configure how the transcription bot appears and behaves when joining meetings."
| Setting | What it does |
|---|---|
| Name of bot joining meetings | Display name the bot uses in the meeting room. Defaults to: Vouch Transcription Bot |
| Service Image | The bot's avatar in the meeting (recommended ratio: 16:9). |
| Initial Message | A message the bot sends when it joins. Placeholder: "Message that the bot will send to the meeting it joins the meeting" |
| Supported Languages | Languages the transcription engine should expect. Default: English. Select multiple languages if your interviews are multilingual. |
Choose Save Settings when done. Toast: "Transcript settings updated successfully."
Getting the most from each field
- Name — give it a name a candidate will instantly understand, e.g. "Acme Notetaker". An unfamiliar bot in the participant list can look like a stranger crashed the call.
- Initial Message — use it to set expectations the moment the bot joins, e.g. "Hi — I'm here to take notes so the team can focus on the conversation." That one line is often all it takes to put a candidate at ease about being recorded.
- Supported Languages — pick every language your interviews are actually held in. The engine supports a long list well beyond English, and naming the right ones up front gives you a far cleaner transcript than letting it guess. This is Vouch working in any language — the transcript follows the conversation, whatever language it's in.
Good to know. Leaving Supported Languages empty falls back to English. If a Norwegian or Swedish interview is coming back with garbled text, this is the first setting to check — add the language and re-run a future meeting.