What the Meeting Assistant does

The hardest part of any interview is being fully present and taking good notes at the same time — one always loses. The Meeting Assistant removes that trade-off: it sits in the meeting as a participant, so you can give the candidate your full attention and still walk away with a complete, searchable record.

When a meeting is detected on your calendar, the bot joins it automatically (shortly before the meeting starts, so it's already in the room when people arrive). It records and transcribes the call, then:

• Generates an AI summary (editable notes) of the meeting.
• Stores the full transcript with speaker identification.
• Links the transcript to the relevant candidate and job stage when the meeting came from a Vouch booking link.

All transcripts live in the Meetings section, and linked ones also appear on the candidate's profile in the Events section of their Overview tab.

Why it's worth turning on

• Be present, not stenographic. Stop splitting your attention between the candidate and your keyboard — the record is handled for you.
• Decide on evidence, not memory. Debriefs run on what was actually said, with the exact quote a click away, instead of two people's half-remembered impressions.
• Nothing falls through the cracks. A meeting booked through Vouch lands on the candidate's profile on its own — the next person to open the file sees the notes without anyone forwarding anything.

Good to know. The bot is a transcription bot, not an interviewer. It listens and writes; it never asks questions, scores anyone, or speaks for you. The humans in the room run the conversation — the Assistant just makes sure none of it is lost.